No refunds will be allowed for registration fees associated with travel players or team officials once the team and/or additional players are activated on the roster.
No refunds will be allowed for recreational players once player data is submitted to VYSA.
Upon submitting data and/or rosters are activated, the player and team officials are covered by insurance for the entire seasonal year.
Travel Player Financial Obligation Policy
VYSA Policy Regarding Nonpayment of Club/Team Financial Obligations by Travel Players.
Since Club financial policies differ from club to club, it is the responsibility of the club to ensure their players and teams are knowledgeable of the Club’s current financial policy and VYSA’s policy.]
Transfer between Clubs or Teams during Seasonal Year: It is the policy of VYSA that all travel players registered with VYSA are responsible for making payments required in writing by their clubs and/or teams. Accordingly, VYSA will not process a transfer of a player from one club/team to another during the seasonal year if that player is not current on his or her financial obligations, provided that (1) the financial obligation is set forth in writing and acknowledged by the player’s family, and (2) the obligation is for the current seasonal year. For purposes of this policy, any written financial obligation signed by the player’s family will be sufficient, including a financial obligation set forth in an electronic registration document and acknowledged electronically at the time of registration. This policy does not apply to a player who changes clubs or teams between seasonal years. In the event that a club or team objects to a transfer by a player during or between seasons due to failure to make required payments, the club or team must, within three business days of the transfer request, submit to the VYSA office an email to firstname.lastname@example.org objecting to the transfer. Documentation of the financial agreement supporting the request must be submitted with the email. Failure to notify VYSA, could result in VYSA approving the release of the player. VYSA will notify the family that the transfer is being held until payment is made. A club or team must notify VYSA immediately upon payment (within two business days) to release the transfer request. In the event that VYSA determines a club or team has placed a hold on a transfer in bad faith, the club or team may be sanctioned.
Involuntary Release of Player for Failure to Meet Financial Obligations: If a player fails to meet his or her financial obligations pursuant to a written obligation, a club or team may involuntarily release the player at any time during the seasonal year, provided that the team has followed the process as outlined in the VYSA Travel Team Registration Manual (5.27). If you have any questions, please ask your registrar for assistance; or contact the VYSA State Office.
Permission to Travel
Permission to Travel: Teams requesting permission to travel outside of East Region will need to complete and submit a Permission to Travel Form.
- Download the Permission to Travel Form here.
- Once completed, email the form to Kristen@vysa.com
- Please make sure to download and print a copy of your official roster and player passes.
Guest Playing Outside of Virginia: Players wanting to guest play with a team out of VA, or an out of state player wanting to guest play with a VA team MUST complete an Interstate Permission Form, which requires both State Associations to approve before the player may play. East Region established a policy concerning permission to travel when attending USYS sanctioned tournaments in East Region to make it as simple as possible for the US Youth Soccer East Region teams to travel to tournaments within East Region.
The new policy states that any US Youth Soccer State Association teams within Region I that is accepted into a tournament in Region I do not need permission to travel paper
State Associations in East Region:
Connecticut Jr Soccer Association
Delaware Youth Soccer Association
Eastern New York Youth Soccer Association
Eastern Pennsylvania Youth Soccer Association
Maryland Youth Soccer Association
Massachusetts Youth Soccer Association
New Hampshire Soccer Association
New Jersey Youth Soccer Association
New York State West Youth Soccer Association
Pennsylvania West Soccer Association
Soccer Rhode Island
Vermont Soccer Association
Virginia Youth Soccer Association
West Virginia Soccer Association