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TRAVEL DATABASE

HELP GUIDES

Club Admins/Registrars:
• Where do I Start? » Club Representative Checklist
Getting Started Guide
Setting Up the Season
Uploading Team Officials with Approved Risk Status
Background Check Instructions
Adding Technical Staff to All Rosters
Printing Cards for Club Technical Staff
Player Release and Transfer (within club or between clubs)

Team Managers
• Team Manager Guide
Preparing the Player Upload template

TEMPLATES:
Player Template
Admin Template

TRAINING VIDEOS:
Setting up a Season
Creating Teams
• Uploading Photos and Birth Certificates

FLEXIBLE ROSTERING FOR 9U-11U:  Click here for more info
If your club would like to register teams in the "Virginia Non-League Cup Team" or "11U & Younger Pool Roster" Leagues for the 2020-2021 year, please email Krista so these leagues can be added to your club in Affinity.  

Registration Contact Information

Krista Lenzmeier
Senior Manager of Member Services
Phone: 540-693-1430 x223
Fax: 540-693-1440
[email protected]

Karen Klumpp
VYSA Travel Registrar
[email protected]

Refund Policy

Player Registration Cancellation and Refund Policy
No refunds will be allowed for registration fees associated with travel players or team officials once the team and/or additional players are activated on the roster.

No refunds will be allowed for recreational players once player data is submitted to VYSA.

Upon submitting data and/or rosters are activated, the player and team officials are covered by insurance for the entire seasonal year.


RECREATIONAL PLAYER INFORMATION

PLAYER UPLOAD
1.  You will need to follow the steps for "Setting up a Season" in the Getting Started Guide to open the 2020/2021 Rec Season

2.  See below for Player Upload Instructions and Templates.

3.  Once complete, send your Player Data to Krista.

It is not necessary to build Recreational teams in Affinity, but Recreation Rosters and Passes are available in Affinity.
Teams are created similar to travel teams, but have no activation requirements.  Contact Krista for assistance creating Rec teams, rosters and passes in Affinity. 

If you would like to print Rec passes outside of Affinity on US Youth cardstock, please email Krista with the number of passes you need and a mailing address.  
Clubs are responsible for printing Recreational rosters and player cards required for tournaments. 

REGISTRATION FEES
VYSA Clubs register and upload their Recreational data to VYSA each seasonal year (September 1, 2018 - August 31, 2019).  

Registration fees for players are due each Fall and Spring:
Fall player fees are due by October 1st
Spring player fees are due April 15. 

Please include the Recreational Payment Form (in the forms section) with your payment

INSTRUCTIONS:
Uploading Club Recreational PLAYER Data
Uploading Club Recreational ADMIN Data

FORMS:

Player Upload Template
• Admin Upload Template
• Template to Upload Recreational Coaches in Trusted Employees
Recreational Payment Form
 Recreational Team Permission to Travel
 Blank Rec Roster

CERTIFICATE OF INSURANCE

To request COI's for the current seasonal year (September 1, 2019 - August 31, 2020) please submit a request to Krista with the following:
Please allow 24-48 hours to receive the requested COI

1.  Full name of club
2.  Full Name and Address to be listed as the Certificate Holder.  

COIs for the new seasonal year (September 1, 2020 - August 31, 2021) will be available in August 2020.  The club will need to make a payment of at least 1/2 of their Recreational players before COIs are issued.

Contact

Virginia Youth Soccer Association 10705 Spotsylvania Ave, Suite 201
Fredericksburg, Virginia 22408 Phone: 540-693-1430
Email: [email protected]

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