Hosting a Tournament & Other Important Information

Tournaments are approved based on the information provided on the US Youth Soccer application to host tournaments or games. Changes to that form after approval such as deadlines, entry fees, the addition of guest players, or the addition of age groups, etc., must be submitted for further approval no later than 30 days prior to the start of the tournament.

Refer to the attached checklist below for items to be submitted when requesting approval to host a tournament.

Please refer to the US Youth Soccer Travel & Tournament Manual for information. The form for VYSA Team Types gives definitions of different types of teams. VYSA requires that a maximum number of guest players be identified.

Invitations should include a date that acceptance will be mailed. Allow enough time for paperwork to be processed and errors to be corrected. Advise all who are invited that nothing is final before written confirmation is received. Mail acceptance letters early to give those teams not accepted enough time to apply to another tournament. Permission to Travel forms are to be filed 30 days in advance of a tournament.

Virginia has a national reputation for good soccer. We want our visitors and our own teams to speak highly of the tournaments they attend in Virginia.

Please contact the VYSA State Office at 703 494-0030 if you have any questions.

I. APPLICATION (You must submit the following)

                       A. Application to Host Tournaments or Games (Sanction Form)               
                       B. US Youth Soccer Tournament Hosting Agreement                      
                       C. Copy of Tournament Rules
                           (MUST include USYS Region 1 Travel Policy & USYS Connecticut &
                            USYS New Jersey exception (see below); Housing information if applicable)
                      D. A Tournament can mandate a housing service, but the tournament must submit
                           housing information to the State Office with their tournament application and it
                           MUST be included in the tournament rules.
                       E.  All tournaments should have directions and local phone numbers at each site for 
                            area hospitals and emergency care facilities
                       F. VYSA Team Types Form  
                           (Please Note:  You must check "Other" on Application & type
                            in VYSA Team Types)                    
                      G. If the tournament is inviting Foreign Teams you must complete A US Soccer
                             Federation Application to Host A Tournament or Games Involving Foreign
                           Teams Form, A US Soccer International Tournament / Games Hosting
                           Agreement, and the Ted Stevens Olympic and Amateur Sports Act and mail
                             these into the VYSA State office along with a check for $75.00 made payable
                             to US Soccer Federation  

II. INVITATION DISTRIBUTION

A. Clubs - Teams - Coaches
B. VYSA
C. US Youth Soccer (Restricted)
D. All Other Affiliates (AYSO, SAY, US Club Soccer, Super Y League) of teams being invited (Unrestricted)
E.  Foreign Teams

III. TOURNAMENT RULES DISTRIBUTION

A. Teams - Once a team has been accepted into the tournament, tournament rules should be sent to that team at least thirty (30) days in advance of the tournament
B. VYSA
C. US Youth Soccer

IV. CANCELLATION

If tournament is canceled - Notify VYSA State Office immediately at 703-494-0030 or Lisa@vysa.com

V. POST TOURNAMENT REPORT

The hosting organization MUST submit a post tournament report to their National State Association within thirty (30) days after the conclusion of the tournament or games. This report must include:

A. A list of State Associations whose teams attended your tournament and how many teams from each State Association attended
B. A list of winners and runners-up in each age group and/or division
C. A list of yellow and red cards issued and to whom.

VYSA will send the information in items B and C to each State Association that attended. Any incident of ejection in a final game, or any incident of referee abuse or referee assault, or any other incidents of a serious nature should be reported to the team’s or player’s home National State Association immediately, but no later than seven (7) days after the conclusion of the tournament.

D. Include in your report a copy of your tournament book and a patch (if available)

VYSA no longer charges a fee per team for Tournaments. 9/05

Click here to apply for your Tournament

Region 1 Policy Regarding Application To Host A Tournament

Region I has established the following policy concerning permission to travel when attending US Youth Soccer sanctioned tournaments in Region I.  The purpose of this policy is to make it as simple as possible for the US Youth Soccer Region I teams to travel to tournaments within Region I.

The new policy states that any US Youth Soccer State Association teams within Region I that is accepted into a tournament in Region I do not need permission to travel papers. Permission to Travel is not required in friendly games within Region 1.  Note is to be taken on the two (2) states that have an exception to this policy (Connecticut & New Jersey).

             National State Associations in Region I:

            Connecticut Jr Soccer Assn - Must provide Permission to Travel

Delaware Youth Soccer Assn
Eastern New York Youth Soccer Assn
Eastern Pennsylvania Youth Soccer Assn
Soccer Maine
Maryland Youth Soccer Assn
Massachusetts Youth Soccer Assn
New Hampshire Soccer Assn

*New Jersey Youth Soccer Assn – Must provide Permission to Travel

New York State West Youth Soccer Assn
Pennsylvania West State Soccer Assn
Soccer Rhode Island
Vermont Soccer Assn
Virginia Youth Soccer Assn
West Virginia Soccer Assn


When an organization is applying to Host a Tournament the President of the club, league and the Tournament Director will need to sign and acknowledge that they understand the policy and will abide by it.  Without these signatures of approval the Application to Host a Tournament will not be granted.

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