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Registration Contact Information

VYSA State Office
5450 Southpoint Plaza Way
Fredericksburg, VA 22407
Phone: 540 693 1430
Fax: 540 693 1440

Registration Administrator - Lisa Wilson - E-Mail:  registration@vysa.com
State Administrator - Julie Caramanica - E-Mail: vysa@vysa.com
 

Travel Teams: If you are looking for registrar’s information, Checklist or rules, you will find that on the travel leagues websites. 

 VYSA’s Travel Database is hosted by GroupNet Solutions 


 

Membership Registration for Clubs and Leagues

REGISTRATION FEES:
VYSA Clubs and Leagues register their players each seasonal year (September 1 of one year to August 31 of the next year).  Registration fees for players are due in the Fall and each month after as new players are added.  Below are the forms Clubs and Leagues are to use when sending player registration fees.

PLAYER DATA:
Player data is due each Fall and Spring.  Travel League data is collected through the VYSA online system, there is no need for Travel Leagues to do anything more.  Recreational Club data is to be sent to VYSA electronically.  Below is the Registration Policy explaining what is needed, the deadlines for submission, and how to submit the data. Note:Clubs using Demosphere for data collection need not send data, it is automatically collected in our system.

BACKGROUND CHECKS:
Background checks are required for all personnel (volunteers, employees, coaches and administrators) working in VYSA Clubs and Leagues.  The VYSA KidSafe/Risk Management Background Check policy and information regarding Risk Management can be found on this site under KidSafe/Risk Management. All Clubs and Leagues are required to submit the VYSA KidSafe Compliance Form confirming background checks for their club or league have been done. 

Travel Team Registration for the 2012-2013 Seasonal Year
The 2011-2012 Travel Team On-Line Registration Process is now available.
***PLEASE READ CAREFULLY***
 
This program allows travel teams to register on-line and print rosters and player passes.  The registration process is done by following the steps below:
 
Step 1:  All adults associated with the Travel Leagues, Recreational Clubs with Travel Teams must register on line through the On-Line Risk Management Application.   You will NOT RECEIVE A USER ID AND PASSWORD TO THE VYSA TRAVEL DATABASE just by completing your Risk Management Application.  You will only receive one when you create your TEAM APPLICATION in Step 4.     This step must be completed every seasonal year.  If a Team Official does not complete Kidsafe, their name will not appear in the drop down menu for you to place them on the roster or for a club or league to put them in a position at that level.  Contact them to complete the Kidsafe, if they say they have for 2012-13 have them contact Lisa Wilson in the State Office at 540-693-1430
 
Step 2:  (To be completed by LEAGUES ONLY) An individual Travel League official must register the Travel League through the On Line Travel League Registration system link which was emailed to the President and Administrator.
 
Step 3:  (To be completed by A CLUB OFFICIAL ONLY) An individual Club official must register the Club through the On Line Club Registration.  If a Club has not completed the club application, their name will not appear in the drop down menu for teams to select. 
 
Step 4:  TRAVEL TEAMS START HERE ---You do not need a password to get started - After all the steps shown above are completed, a Travel Team official (Coach, Asst. Coach or Team Manager) must register the team through the On-Line Travel Team Registration.     If your club name is NOT LISTED in the drop down box, your club has NOT completed Step 3 - Contact them to do so, as they are stopping you from registering your team!!

**Once you start this process your user id and password will be emailed to you.  You DO NOT need it to start to register your team, only to get back into the system once you have logged out**
 
Once you have logged out of the system, please use the link on the left to log back in.
VYSA 2012-2013 KidSafe/Risk Management On-Line Application
You DO NOT get a User Id and Password to the VYSA Travel Database by completing Kidsafe. You will receive your User id and Password once you start your team roster.
 
 
Each adult that is affiliated with a Travel Team, Travel League or any Club with Travel Teams must complete a Risk Management Application  every year, in the Fall. 
 
In addition, all members of the VYSA Board of Directors, VYSA Staff, and ALL VYSA Programs must complete a Risk Management Application every year, in the Fall. 
 
 
PLEASE NOTE:  If you are a team official (Coach, Assistant Coach, Manager, Trainer, etc.) you will select "CLUB" as your Organization Type, and then select your club - example - Prince William Soccer, Inc., Virginia Rush, FC Richmond, Roanoke Valley Youth Soccer Club, Inc. etc. 
 
"TRAVEL LEAGUE" is ONLY for board members of that league. 
 
Advanced Development Soccer League
Blue Ridge Classic League
National Capital Soccer League
Old Dominion Soccer League
Skyline Club Soccer League
Virginia Club Champions League
Virginia Soccer League Inc.
Washington Area Girls Soccer League

Recreational Team Officials DO NOT COMPLETE THIS FORM.

2012-2013 On-Line Club Application
Each club MUST complete the On-Line Club Application each year.  Only one Club official should enter information for their club.  The following information is required:
  • The Official Club Name, Address, Phone Number, e-mail address and web site (if the club has a web site)
  • Name of Club President or Chief Executive Officer
  • Name of Registration Coordinator
  • Name of Risk Management Coordinator
  • League Representative 
  • Travel League Representative
  • Name of Treasurer/Financial Officer
  • Name of Primary Contact

All of those designated for the positions listed above MUST be registered in the Risk Management Database (see Risk Management On line Application link) before beginning the Club registration.

No travel teams may register on line before Club registration is complete.  Travel team Officials MUST be registered in the Risk Management Database (see Risk Management On line Application link) before beginning the team registration for player passes and rosters.

Please click here for Club On Line Registration.

How to Access Your Teams Roster After Closing Out Of The System

Once you have completed your Travel Team Application (Roster), you will need to re-enter the VYSA Database (Youth Leagues) by using the link below.  You will need your user id and password. 

2012-2013 VYSA Travel Database

US Youth Soccer Passes & Rosters

Just a reminder that US Youth Soccer Player Passes (Recreational & Travel) and Rosters are ONLY to be used for US Youth Soccer Sanctioned Events.

If the event is not sanctioned, then the team should not be attending and your US Youth Passes and Roster do not go.

This is why the US Youth Soccer Passes & Rosters have "VALID ONLY FOR US YOUTH SOCCER RECOGNIZED PURPOSES" written on them.

Players Playing Out of State MUST Have Required Forms

Just a reminder, any player who plays out of state (for a team or guest playing) MUST have an approved US Youth Soccer Interstate Permission Form, signed by both State Offices before they can play.

You may obtain this form under the Forms and Applications on the left hand-side, complete it and fax it to Lisa Wilson at the State Office 540-693-1440.

Age Groups for Registration

Not sure what age group your child is in......This matrix will help you determine that.


  Continue...

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