February 2014 Minutes
PLEASE NOTE: This VYSA mailing is being sent to each members’ Chief Executive Officer presently on file at the State Office unless another individual has been designated to the State Administrator, Julie Caramanica. IT IS THE RESPONSIBILITY OF EACH INDIVIDUAL RECEIVING THIS MAILING TO DISTRIBUTE TO ALL APPROPRIATE OFFICIALS OF THEIR CLUB OR LEAGUE

                    February 19, 2014

The regular meeting of the Board of Directors of the Virginia Youth Soccer Association, Inc., was called to order by President Denise Edwards at the Courtyard Marriott Richmond West at 7:30 pm. Board members present were:

Denise Edwards President
Debi Honaker Secretary
Jim Bonfils Treasurer
Ken Bass North Recreational Commissioner
Bill Phillips Central Recreational Commissioner
Bob Sokolinsky Southeast Recreational Commissioner
John Singleton West Recreational Commissioner
Oliver Weiss #1 CCL Travel Commissioner
Anne Thompson #2 WAGS Travel Commissioner
Karen Klumpp #5 ODSL Travel Commissioner
Richard Smith #6 NCSL Travel Commissioner

Board Members Bob Maynes, Sharon Wells, Tom Gross, Chris Friant, and Bill Mueller were excused.  Also present were Julie Caramanica (VYsA Administrator and Gordon Miller (VYSA Technical Director).

A motion was made and seconded to approve the January 8, 2014, minutes. The minutes were approved.

The Treasurer’s Report (Attachment A) was distributed.
Jim Bonfils reported that mutual funds have been used to pay off the UBS loan.  He signed transfer papers to move the remaining funds to Union Investment Trust.  
It was reported that credit card fees are significantly less at the new bank for VYSA, Union First Marked Bank, than they were at our previous bank. The State Office will be billing the amounts due for accounts receivable.
The State Administrator’s Report (Attachment B) was distributed. Julie Caramanica reported that Spring registration fee notices will go out in the next few weeks. Spring registration data notices will also be sent.  Members are reminded that data is to be submitted electronically.

Fall registration numbers are up slightly from last year’s.  It is hoped Spring will also show an increase.

Julie noted that expense reimbursement requests submitted on older electronic forms are not correct and asked those submitting reimbursement requests in the future to use the most current form on the VYSA website.

The State Office has been contacted by a company wanting to do onsite t-shirt and apparel sales. Because of the high cost of the merchandise the Board did not recommend using this company.

Washington Spirit asked to include an advertisement in the next VYSA newsletter. It was agreed that VYSA support our professional teams, but noted VYSA cannot advertise the tryouts of an organization outside VYSA.        

The speaker from the Virginia Commonwealth’s Attorney’s office did a session at the VYSA Convention on recognizing child abuse.  She sent a proposal to hold workshops around the state on the topic. Her charge is $50/attendee and she gives back $10 to VYSA.
Sport Pins has sent a proposal to VYSA regarding sponsorship. It was decided to wait for the new Executive Director to review.

Julie reported that the Convention was a success, but attendance was low. She received feedback that the attendees enjoyed it, the sessions were good, people wanted to learn more about the topics, and the award winners were pleased. She suggested forming a committee to talk about ideas, changes, improvements, etc.  A motion was made and seconded to have Ken Bass, Anne Thompson, Gordon Miller, Bill Phillips, along with Julie Caramanica, and the new Executive Director on the committee. The motion was approved.

Disappointment was expressed that Richmond clubs didn’t attend the event in their own area. It was noted that a feeling of community is important, and that’s difficult to accomplish in an area as large as the Richmond Centre.

Several other ideas were shared for further consideration:
•    consider not holding the Technical Directors’ meeting the day before
•    bringing in higher-level clinicians
•    better marketing
•    moving to Northern Virginia
•    preparing further in advance.  
•    holding it so close to the NSCAA Workshop was not helpful.  
•    some states hold their Convention in conjunction with their AGM

The Board complimented Richard Smith on his acting as master of ceremonies.
The Technical Director’s Report (Attachment C) was distributed. Gordon Miller reported that some Coaching Education courses have been cancelled due to weather, but two D Instructional Weekends were held in February.  Many courses are scheduled for March.  The Coaching Education staff has been updated on changes in the E course.

A Good of the Game Clinic took place in Burke in March.  The Technical Department is developing a new topic, Training a Top Class Striker Clinic, and working on a coach mentorship program.    

An FU8-U10 module was presented at the Convention. Only five coaches completed the course, although some dropped in for part of the day. Gordon noted that the Convention is not typically well-attended by rec coaches.

The USSF National C License course and the National Youth License course are being held this summer.

The Technical Directors’ Day was held the day before the Convention, with 79 technical directors and DOC’s attending. Greg Burton from ESPN and VCU did an excellent presentation on maximizing clubs’s exposure through the use of social media.

The ODP Virginia Friendlies will take place this weekend in Williamsburg. Teams from Region I, and nine state will compete.  Gordon noted that 17 of VYSA’s 2000 Boys have been selected to the Region I team in that age group.

The 98 Girls will compete in the National Championships in Arizona next week.

The international trip to Belgium and Holland for the 2000 and 99 Boys and the 2000 and 98 Girls is scheduled for just before the Easter holiday in April.  The Region I Tournament will take place in June in New Jersey.

The TOPSoccer Report (Attachment D) was distributed.

Bob Sokolinsky reported that the TOPSoccer sessions at the Convention went well. In addition to the several new people taking the course, a number who had already taken the course attended as a refresher. Staci Wilson, new Hall of Fame inductee, participated.

TOPSoccer Chair Sharon Wells is working on a project with a group of Russian educators regarding our TOPSoccer program.

The Soccer Across America Report (Attachment E) was distributed. Denise reported that David Glass has partnered with Chesterfield United FC. It was reported that Dick’s Sporting Goods has a program to help fund teams by matching contribution dollars.  First Touch Sports hopes to be able to work with Dick’s in that program.

It was recently learned that a State Cup champion team has chosen to leave its present club and move to another.  Rules do not allow a State Champion team to change clubs before Regional and National competition is completed.  The team agreed to give up the title and not compete in further competition.  

After numerous and varying communication parents of all but three players requested releases of their players expecting to just reform the team in another club. Rules only allow five transfers and these players would be considered transfers.  There was concern that the parents may not have been fully informed of or understood the ramifications.  After considerable discussion, it was agreed that this appeared to be an exceptional case and a motion was made and seconded to cancel the releases of the players.  The team can then remain together and change clubs, but forfeit their place in Regional Competition. The motion was approved.

The team is no longer State Cup Champion and the second place team will go to Nationals.  A forfeiture fine of $1,000 is to be paid to VYSA; the fine must be paid before a new roster with the new team name will be issued. If nine or more of the players are together next year, the team will not be allowed to play State Cup.
Ken Bass reported that the committee interviewed two candidates for the Executive Director position at the US Youth Soccer Workshop, and recommended the hiring of Phil Summers. He will begin work with VYSA on March 13, 2014.   

Denise would like to hold a reception for him so Board members can meet him.  It was decided to change the March Board meeting format hold a reception before the meeting. The reception will be held at a different site.  A suggestion was made to consider holding another reception and invite the membership to meet him.

Denise noted that she would like the Board to consider again having a meeting and holiday dinner in December to allow time for Board members to spend time outside a meeting setting with one another.

Anne Thompson reported that Cup in the Spring has gotten progressively more difficult to schedule. The Premier League and the Colonial League, along with the ODP foreign trip, cause many conflicts. Starting Cup earlier and expanding to a 7-week schedule conflicts with tournaments. Anne said she has no choice but to schedule some Cup games on Sunday.  After considerable discussion it was agreed there is no simple way to resolve this matter and that Anne do her best to schedule State Cup competition with the least conflicts as possible.

Debi Honaker reported that three applications for membership have been received. She recommended acceptance for all three.

A motion was made and seconded to approve Mecklenburg United Football into membership. The motion was approved.

Springfield/South County is a current member, and now South County would like to become a stand-alone member. A motion was made and seconded to approve South County Athletic Association into membership. The motion was approved.

A motion was made and seconded to approve Allied Sports of Virginia into membership, contingent upon completion of their application. The motion was approved.

VYSA was contacted last year by a group of teams in the Hampton Roads area that wanted to form a recreational league.  Two clubs are SAY, not VYSA, members. A motion was made and seconded to allow the VAILS recreational league teams to play the two non-member teams SAY teams.  The motion was approved.

Denise Edwards reported that, at the US Youth Governance summit meeting, a proposal to change the by-laws to allow the Executive Director and the Board to make policy was made.  US Youth Soccer plans to establish “service areas” and remove the Regions. Another draft proposal has been written to be considered at the next summit meeting in New York.

Bob Sokolinsky reported that the TOPSoccer club that brings the most participants to an event will be rewarded. Virginia Rush sent the most attendees to the TOPSoccer course at the VYSA Convention, and will be presented with a $100 check from VYSA.
There being no further business, the meeting was adjourned at 10:30 pm.
Prepared by                     
Julie Caramanica            
VYSA Administrator

Next Board Meeting is Wednesday, March 19, 2014, at the Westin Richmond



VYSA Affiliates