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June 2012 AGM Minutes

VYSA ANNUAL GENERAL MEETING
June 16, 2012

The Annual General Meeting of the Virginia Youth Soccer Association, Inc. was called to order by President Denise Edwards at the Crown Plaza Richmond West at 10:55 am after all were checked in.

Denise Edwards reported that representatives from each member club or league were asked to sign in on arrival. The following members were present: Arlington Soccer Association, Colonial Heights Soccer Association, DC Stoddert Soccer League, Loudoun Youth Soccer Association, Prince William Soccer Inc., Richmond Kickers, Soccer Organization of Charlottesville-Albemarle, Springfield/South County Youth Club, Vienna Youth Soccer, Virginia Rush, Virginia Soccer Association, Blue Ridge Soccer League, National Capital Soccer League, Old Dominion Soccer League, SOCA-Skyline Soccer League, Virginia Club Champions League, Virginia Soccer League, Inc., Washington Area Girls Soccer League. A quorum was established.

A motion was made and seconded to approve the minutes of the June 18, 2011, Annual General Meeting. The motion was approved.

Reports to the membership were made. VYSA Treasurer Jim Bonfils spoke regarding the healthy state of VYSA finances. VYSA Administrator Julie Caramanica reminded members that the VYSA Convention and Awards Reception will be held February 1 and 2, 2013 at the Richmond Convention Center. She encouraged members to attend with representatives from their programs. Members were also asked to provide any suggestions for topics they wish to be covered at the event.

Vice President Bob Maynes presented the proposed 2012-2013 VYSA Budget for approval. He explained that the budget included a $2 per player fee to replenish the reserve account for KidSafe background checks. He noted that funds collected more than 10 years ago will be depleted this year due in part to an increase in the cost of background checks. He reported that he believed there would be a motion regarding that fee, therefore suggested voting on that matter before approval of the budget.

A motion was made and seconded to approve the Board proposed one time fee of $2 per player to cover background check costs. This amount is expected to last for 4 to 5 years. A motion was made and seconded to amend the motion that clubs and leagues be billed directly for background checks each month as they are conducted. A second motion was made and seconded to amend the amendment to charge a 50 cents per player fee for 2 years. After considerable discussion, a motion was made to call the question. The motion to amend to charge 50 cents per player for 2 years failed. A motion was made to call the question regarding the first amendment that clubs and leagues be billed directly and pay for background checks as they occur. The amendment passed unanimously. A motion was made and seconded to approve the motion as amended. The motion was approved.

A motion was made and seconded to approve the proposed 2012-2013 VYSA Annual budget. The motion to approve the 2012-2013 VYSA Budget (Attachment A) was adopted.

Vice President Bob Maynes chaired the elections. The Chair explained that only one nomination for each position was received except for the NCSL Travel Commissioner for which no nomination was received.

The Chair announced the following individuals had been nominated for Officer Positions: Denise Edwards for the position of President and Jim Bonfils for the position of Treasurer; and that each had accepted the nomination.

The Chair then announced the following individuals had been nominated for Recreational Commissioner positions on the VYSA Board of Directors: Steve Bender for the position of North Recreational Commissioner; Tom Gross for the position of DC Recreational Commissioner; and Bob Sokolinsky for the position of Southeast Recreational Commissioner; and that each had accepted the nomination.

The Chair finally announced the following individuals had been nominated for Travel Commissioner positions on the VYSA Board of Directors: Anne Thompson was nominated by WAGS for the position of WAGS Travel Commissioner; and Bill Mueller was nominated by SOCA Skyline for the position of SOCA Skyline Travel Commissioner; and that each had accepted the nomination.

Since no other nominations could be made for those positions, the Chair declared nominations for those positions closed. A motion was made and seconded to declare the nominees for Denise Edwards for the position of President and Jim Bonfils for the position of Treasurer; Steve Bender for the position of North Recreational Commissioner; Tom Gross for the position of DC Recreational Commissioner; and Bob Sokolinsky for the position of Southeast Recreational Commissioner; and Anne Thompson for the position of WAGS Travel Commissioner; and Bill Mueller for the position of SOCA Skyline Travel Commissioner elected by acclamation. The motion was approved.

A nomination was received from the floor for the position of NCSL Travel Commissioner. NCSL nominated Richard Smith as NCSL Travel Commissioner and he accepted the nomination. No further nominations were made. A motion was made and seconded to declare the nominee for NCSL Travel Commissioner elected by acclamation. The motion passed.


VYSA Officers for 2012-2013 are as follows:

President - Denise Edwards
Vice President - Bob Maynes
Secretary - Debi Honaker
Treasurer - Jim Bonfils

VYSA Recreational Commissioners for 2012-2013 are as follows:

North Recreational Commissioner - Ken Bass
North Recreational Commissioner - Steve Bender
DC Recreational Commissioner - Tom Gross
Central Recreational Commissioner - Roger Underhill
Southeast Recreational Commissioner - Bob Sokolinsky
West Recreational Commissioner - John Singleton

VYSA Travel Commissioners for 2012-2013 are as follows:

NCSL Travel Commissioner - Richard Smith
VCCL Travel Commissioner - Dave Amsler
SOCA Travel Commissioner - Bill Mueller
VSLI Travel Commissioner - Chris Friant
WAGS Travel Commissioner - Anne Thompson
ODSL Travel Commissioner - Karen Klumpp

President Denise Edwards presented a proposed amendment to the By-Laws that was timely submitted for approval. A motion was made and seconded to amend the bylaws Article V Section 2. b. to remove the word Executive when referring to the VYSA Board of Directors as VYSA has no Executive Board. The motion was approved.

A motion was made and seconded to ratify the actions of the Board for the past year. The motion was approved.

There was some discussion regarding the development of land donated to VYSA for a field complex. A planning study is being conducted to determine whether a capital campaign to raise funds for this project is feasible.

It was again noted that all correspondence to the membership is now being done by Constant Contact e-mails. All member organizations were reminded to open e-mails from VYSA rather than expect mailed envelopes.

There being no further business, a motion was made and seconded to adjourn the meeting. The motion passed. The meeting was adjourned at 12:10 pm.


Prepared by Julie Caramanica
VYSA Administrator


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