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March 2010 Minutes


PLEASE NOTE: This VYSA mailing is being sent to each members’ Chief Executive Officer presently on file at the State Office unless another individual has been designated to the State Administrator, Julie Caramanica. IT IS THE RESPONSIBILITY OF EACH INDIVIDUAL RECEIVING THIS MAILING TO DISTRIBUTE TO ALL APPROPRIATE OFFICIALS OF THEIR CLUB OR LEAGUE.

March 17, 2010

The regular meeting of the Board of Directors of the Virginia Youth Soccer Association, Inc., was called to order by President Denise Edwards at the Sheraton Richmond West at 7:35 pm. Board members present were:

Denise Edwards  President
Ray Greenberg Vice President
Debi Honaker Secretary
Jim Bonfils Treasurer
Steve Bender North Recreational Commissioner #2
Tom Gross DC Recreational Commissioner
Roger Underhill Central Recreational Commissioner
John Singleton West Recreational Commissioner and #4 BRCL Travel Commissioner
Dave Amsler #1 VCCL Travel Commissioner
Anne Thompson #2 WAGS Travel Commissioner
Chris Friant #3 VSLI Travel Commissioner
Robert Helms #6 NCSL Travel Commissioner


Board Members Bob Maynes, Bob Sokolinsky, and Randy Martin were excused. Also present was Gordon Miller (State Technical Director/ODP Chair).

A motion was made and seconded to approve the January 13, 2010, Board meeting minutes. As there are some questions, a vote for approval will be taken at the April meeting. The minutes of the February 17, 2010, meeting will also be approved at the April meeting.
The Treasurer’s Report (Attachment A) was distributed. Jim Bonfils reported that VYSA’s financial position is very healthy.

The State Administrator’s Report (Attachment B) was distributed. Ray Greenberg reported for Julie Caramanica. VYSA has purchased four season tickets for the DC United home matches. VYSA has also purchased four season tickets for the Washington Freedom games. It was decided that a parking pass, at an additional charge, will not be purchased for the Freedom matches.

The Kicks Against Breast Cancer Tournament is being held in early April. One or more ODP teams will compete. The Board voted to not make an additional contribution, as the registration fee for each team constitutes a large contribution.

Letters noting Spring registration fees will be sent to clubs and leagues this week. Clubs are reminded that Spring data and confirmation of background checks are also due for the Spring season.

The Technical Director’s Report was distributed (Attachment C). Gordon Miller reported that Coaching Education courses have been scheduled in Danville, Wytheville, Winchester, and Lynchburg, among many others. Five Coaching Education courses had to be rescheduled because of the snow. A goalkeeping curriculum, including video, has been added to the E Certificate Course.

A half-day continuing education (Virginia Coaching Academy) for the E Course took place at Prince William Soccer in February. A half-day continuing education (Virginia Coaching Academy) D is scheduled for March 28. The National Youth License Course will be held in July and the US Soccer C Course in August. The US Soccer C License Retest will be held in May in Virginia Beach; coaches must contact US Soccer if interested in the retest.

ODP training is on hiatus, as players are now with their club and high school teams. Upcoming activities include the 95 and 96 Boys and Girls trip to Spain March 29th - April 7th, the Region I Tournament in June, and Region Camps throughout July. Scouting is ongoing.

Steve Bender noted that he had attended a session at the US Youth Soccer Workshop regarding injuries. After talking with the Technical Department, he wanted to make it known that the VYSA Coaching Staff has already implemented many of these ideas.

Anne Thompson asked for a list of ODP pool players to help verify conflicts with State Cup.

Ray Greenberg reported that budgets are due to the State Office on April 16th. The Finance Committee will then meet to review the proposed budgets.

John Singleton distributed copies of the Goal Safety pamphlet he had prepared. He requested that any changes or additions be sent to him by the end of the following week. John has been in touch with Mrs. Ellias for pictures and her thoughts on the pamphlet. He hopes to have the pamphlet ready for distribution before the Fall season. John suggested some changes be made to the VYSA website homepage to incorporate more information concerning all aspects of risk management, including links to outside resources. A question was asked and discussion followed regarding best practices for goal safety on turf fields.

A motion was made and seconded to reaffirm the email vote taken to approve an application for a grant from US Youth Soccer for Soccer Across America programs. It was reported that Marcelo Gangotena, Soccer Across America chair, is planning two events: a festival in Loudoun County for Spanish-speaking children, and activities with the Gang Intervention Task Force, which works with at-risk youth in Northern Virginia. He has been working with the Eddie Pope Foundation and the Urban Soccer Collaborative for both of these events. The motion was approved.

A motion was made and seconded to approve the list of referees and assessors for the ODP Tournament. The motion was approved. Referee lists for Presidents Cup and Regional Championships will be approved at a later date.

Debi Honaker reported that an application for membership has been received from Chantilly Soccer Club, which is currently a travel-only club. Five U8 boys teams and five U8 girls teams are planned for the Spring season, and the club has affiliations with neighboring clubs for other matches. Debi recommended acceptance contingent on payment of fees A motion was made and seconded to accept Chantilly Soccer Club into VYSA membership contingent on payment of fees. The motion was approved.

Debi reported that there have been a few instances where players requested to be released from a team, but the team wants to deny the releases because of outstanding financial obligations. A policy relating to this issue was removed from the Registration Manual a few years ago. Debi asked that the policy requiring notification be reinstated into the Manual. There was considerable discussion, including that some clubs/leagues already have a written policy concerning funds due and whether such a policy would favor a team or a player. A motion was made and seconded to reinstate the previous wording: “...a team MAY refuse to release a player if there are outstanding financial obligations and the obligations are part of a stated club/team rules and/or policy acknowledged by the player/parent in writing or on line as part of the registration process”. The motion failed. 

Denise Edwards reported that a question had been asked about posting sanctioning documents. A motion was made and seconded to require tournaments to post approved sanctioning documents on their club or tournament website. The motion was approved.

Denise noted that the Foundation dinner was very nice, and that she had received a letter thanking VYSA for its support.

There being no further business, the meeting was adjourned at 9:30 pm.

Prepared by
Julie Caramanica
VYSA Administrator

Next Board Meeting is April 21, 2010, at the Sheraton Richmond West.

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