REGULAR MEETING - BOARD OF DIRECTORS
PLEASE NOTE: This VYSA mailing is being sent to each members’ Chief Executive Officer presently on file at the State Office unless another individual has been designated to the State Administrator, Julie Caramanica. IT IS THE RESPONSIBILITY OF EACH INDIVIDUAL RECEIVING THIS MAILING TO DISTRIBUTE TO ALL APPROPRIATE OFFICIALS OF THEIR CLUB OR LEAGUE.
February 17, 2010
The regular meeting of the Board of Directors of the Virginia Youth Soccer Association, Inc., was called to order by President Denise Edwards at the Sheraton Richmond West at 7:30 pm. Board members present were:
||North Recreational Commissioner #1
||North Recreational Commissioner #2
||DC Recreational Commissioner
||Southeast Recreational Commissioner
||#2 WAGS Travel Commissioner
||#3 VSLI Travel Commissioner
||#6 NCSL Travel Commissioner
Board Members Ray Greenberg, Jim Bonfils, John Singleton, Dave Amsler, and Randy Martin were excused. Also present were Julie Caramanica (VYSA Administrator) and Pat Vie (Rees Broome).
APPROVAL OF PREVIOUS BOARD MINUTES
Due to the snowstorm, some Board members had not yet received a copy of the January minutes. The January minutes will be reviewed and approved at the next meeting.
The Treasurer’s Report (Attachment A) was distributed. Both current and year end reports are included.
The Board went into Executive Session.
STATE ADMINISTRATOR’S REPORT
The State Administrator’s Report (Attachment B) was distributed. Julie Caramanica provided an update on the clubs that had been placed in bad standing at the last Board meeting. Only three clubs remain in bad standing for failure to submit Fall registration fees. Six clubs remain in bad standing for failure to submit complete Fall registration data.
Dates for Board meetings for next month through December, 2010, were discussed and approved. The Board of Directors will meet on the following dates at the Sheraton Richmond West:
March Wednesday, March 17
April Wednesday, April 21
May Wednesday, May 19
June Saturday, June 19 VYSA AGM 10:00 am
July No Board Meeting scheduled for July
August Wednesday, August 18
September Wednesday, September 15
October Wednesday, October 20
November Wednesday, November 17
December Saturday, December 11 Board Meeting and Holiday Party 6:00 pm
Board meetings will be held at 7:30 pm except for the June AGM and the December meeting. Future dates will be set at the October Meeting. No meeting is scheduled for July.
Julie distributed a list of statistics regarding attendance for VYSA Workshops/Convention. There was discussion about how to increase attendance at next year’s Convention.
US Youth Soccer has a member club directory on its web site. Clubs that have not entered are encouraged to sign up.
Region I is holding a TOPSoccer Symposium/Coaches Workshop on March 19-21, and is asking representatives from each State Association to attend.
TECHNICAL DIRECTOR’S REPORT
The Technical Director’s Report (Attachment C) was distributed.
STATE CUP REPORT
Field and goal sizes for State Cup games had been discussed at a previous meeting. A handout from the Technical Director of recommended field sizes was distributed. Anne Thompson reviewed competition rules from Region I, the Regional Championships, and the National Championships, and none included a requirement for field size. She noted that due to different resources in different areas of the state, setting restrictions would be impossible to manage. While she acknowledged that some available fields are less than an ideal size, she noted that not all fields with a quality surface will also be an ideal size. Anne would like to add an attachment to the Cup rules with recommended field sizes, with the understanding that she will continue to do her best to get the biggest and best quality fields for Cup. There was discussion about whether to require that State Cup fields be the recommended size, whether teams that cannot provide proper size fields should lose their home team status, and whether clubs know how many of its teams are playing in order to know how many fields it must provide. It was noted that the State Cup Director must have the authority to work within guidelines and standards that are acceptable, and not be limited by Board mandates. Keeping all these ideas in mind, Anne will bring a list of recommendations to the next Board meeting.
Anne asked that an extension be granted for the requirement that 7 x 21 goals be used for U12 State Cup competition. A motion was made and seconded to extend the deadline that clubs replace smaller goals with 7 x 21 goals for U12 State Cup matches next Spring. The motion was approved.
Anne asked for a rule change to reduce the number of required returning players for U13 rosters from 8 to 7. A motion was made and seconded to change the rule for Spring, 2010, that, in order to be seeded among the top eight, a U13 team must have 7 returning players from the U12 spring 2009 State Cup roster. The motion was approved.
Anne Thompson will create a document for next Fall that includes information about referee assigning policies, including ages of referees for semi-final and final Cup games.
Anne Thompson reported that Presidents Cup applications closed today. Teams have entered in every age group, and games will be played after the Easter break.
Denise Edwards reported she had spoken with John Singleton. He will have a report concerning goal safety at the next meeting.
USA WORLD CUP BID
The Federation is still asking for donations to help the United States win the World Cup bid. Individuals are asked to sign a petition on the US Soccer website to show FIFA that there is much interest in the United States in hosting the World Cup.
VYSA receives complaints about refunds when a tournament is cancelled. US Youth Soccer application rules require that tournaments include a refund policy for cancellations, but VYSA does not have a policy. There was some discussion regarding expenses associated with tournaments and it was noted that tournament insurance is available. Denise suggested contacting tournament directors for input regarding a state policy.
US YOUTH WORKSHOP
Denise asked that those attending the US Youth Soccer Workshop submit a written report of each session they attend at the next Board meeting. It was announced that Region I will host a dinner on Saturday night at the Workshop.
Debi Honaker received a membership application from Fredericksburg Soccer Club, Inc. It is currently a travel-only club. For this Spring, they plan two U8 boys teams that will play with Stafford teams; in the Fall they will expand the number of teams. Debi recommended acceptance contingent on payment of fees. A motion was made and seconded to accept Fredericksburg Soccer Club, Inc., into VYSA membership contingent on payment of fees. The motion was approved.
Denise Edwards reported that only a few minor changes to the US Soccer Federation bylaws were made at the USSF AGM. US Club was granted member status, but their status will be reviewed by a committee. Bob Palmeiro was reelected to the Federation Board. Sunil Galati was reelected as President.
GOOD OF THE GAME
It was reported that Gordon Miller is in South Africa with the Region I 92 Boys team.
There being no further business, the meeting was adjourned at 10:55 pm.
Next Board Meeting is March 17, 2010, at the Sheraton Richmond West.