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January 2010 Minutes

PLEASE NOTE: This VYSA mailing is being sent to each members’ Chief Executive Officer presently on file at the State Office unless another individual has been designated to the State Administrator, Julie Caramanica. IT IS THE RESPONSIBILITY OF EACH INDIVIDUAL RECEIVING THIS MAILING TO DISTRIBUTE TO ALL APPROPRIATE OFFICIALS OF THEIR CLUB OR LEAGUE.


REGULAR MEETING - BOARD OF DIRECTORS
January 13, 2010

The regular meeting of the Board of Directors of the Virginia Youth Soccer Association, Inc., was called to order by President Denise Edwards at the Sheraton Richmond West at 7:30 pm. Board members present were:

Denise Edwards  President
Ray Greenberg Vice President
Debi Honaker Secretary
Jim Bonfils Treasurer
Steve Bender North Recreational Commissioner #2
Roger Underhill Central Recreational Commissioner
Bob Sokolinksy Southeast Recreational Commissioner
John Singleton West Recreational Commissioner and
#4 BRCL Travel Commissioner
Dave Amsler #1 VCCL Travel Commissioner
Anne Thompson #2 WAGS Travel Commissioner
Randy Martin #5 ODSL Travel Commissioner
Robert Helms #6 NCSL Travel Commissioner

Board Members Bob Maynes, Tom Gross, and Chris Friantwere excused. Also present were Julie Caramanica (VYSA Administrator) and Gordon Miller (VYSA State Technical Director/ODP Chair).

APPROVAL OF PREVIOUS BOARD MINUTES
A motion was made and seconded to approve the November 18, 2009, Board meeting minutes. The motion was approved.

TREASURER’S REPORT
The Treasurer’s Report (Attachment A) was distributed. Jim Bonfils reported that the auditors are close to completing the audit. Once the audit is complete, final adjustments will be made and the 2008-2009 financial records will be closed. A final report will be distributed at the next meeting.

Revenue for the first half of this seasonal year looks good and expenses are in line with expectations. Some expenses, such as legal expenses, have been higher than budgeted, but are within expectations.

STATE ADMINISTRATOR’S REPORT
The State Administrator’s Report (Attachment B) was distributed. State Administrator Julie Caramanica reported that some clubs have still not submitted registration fees. A motion was made and seconded to place all clubs whose fees have not been received in bad standing until fees are received at the State Office. The motion was approved. Letters will go out the following day and clubs will be listed on the web site.

A list of clubs who have not submitted data or whose data was incomplete was included in the State Administrator’s report. A motion was made and seconded that all clubs listed be placed in bad standing until completed registration data is received at the State Office. There was concern regarding clubs whose data is collected by the same provider VYSA uses and whether those clubs were listed incorrectly. The motion was approved. Letters will go out the following day and clubs whose data is not received by January 22nd will be listed on the web site.

Julie reported several items received from US Youth Soccer:
• US Youth Soccer is offering a $1 per player rebate for every registration over the number registered the prior year.
• US Youth Soccer is offering grants for this seasonal year and the next two seasonal years to State Associations for Soccer Across America programs.
• US Youth Soccer announced an extended partnership with Kohl’s
• US Youth Soccer signed a partnership with People to People Ambassador Programs.

Clubs are reminded that they should contact the VYSA State Office regarding insurance when holding events outside normal soccer activities to verify coverage.

VIRGINIA YOUTH SOCCER CONVENTION
It was noted that the Convention is just over a week away. Julie asked Board members to promote the event with their clubs and leagues.

A list of room reservations for Board members was distributed. Board members were asked to notify Julie if changes or additions needed to be made. VYSA is required to use a percentage of rooms blocked. It was reported that numbers were low at this time and VYSA risks attrition fees if we don’t meet our agreed number of rooms. Julie asked those making reservations be sure to tell the hotel they are with the VYSA Convention.

All attendees were reminded to check in at the Registration desk when arriving at the Convention. All guests must have a name badge and tickets to the luncheon to be permitted entrance. Goodie bags will be distributed at the VYSA booth in Exhibit Hall. All were encouraged to spend time in Exhibit Hall as a courtesy to the many vendors that purchased booth space for the event.

Several clubs and leagues, as well as other organizations and companies have been supportive of this Convention, some through generous donations and others through support by paying fees for attendance. VYSA thanks all those who support the Convention.

Registration numbers for the Convention are still not high. The Board discussed different ways to advertise the event to encourage more attendance.

TECHNICAL DIRECTOR’S REPORT
The Technical Director’s report (Attachment C) was distributed. Gordon Miller, VYSA Technical Director, reported that the Technical Department has scheduled a training day for Club Directors of Coaching, Coaching Education Instructors, and the ODP Coaching Staff prior to the VYSA Convention on Friday. A similar meeting was held at last year’s event for the Club DOC’s and it was successful. This year it has opened up to others in hopes attendees will also attend the Convention. Jeff Pill, John Hackworth, and Danny Karbassiyoon will are speak at this symposium.

Gordon noted the clinicians who will be presenters at the Convention. Jeff Pill, Jay Hoffman, Matt Badiee, Paul Shaw, Celia Mosier and he will all do coaching demonstrations.

Pools for State ODP were selected in early December. A parent orientation was conducted to give an overview of the program with standards and demands of the program. Training began at Striker Park and will move to Warhill Soccer Complex at the end of the month. One VYSA Boys team competed in Friendlies against ODP teams from NC, TN, SC, and GA. Four teams, the 1995 and 1996 Boys and Girls teams, will travel to Spain March 28 through April 7.

Many VYSA ODP players represented Region I at InterRegional Competition over the Christmas Holiday. A list was distributed at the last meeting. The 1995 Region I Head Coach selected ten Virginia players to go to Italy with the Region I team. Ten players from Virginia on a 17 player roster is the most in Region I history to be selected from one State Association.

Gordon was asked if any of the formerly suspended players have rejoined the program. Gordon reported that, as yet, none had.

Coaching Education shows many courses scheduled. A continuing education program has been established for the many coaches with E certificates and D licenses that may not go on for further certification. The courses will begin in four areas of the state based on the quality of the facility and the number of certificates/licenses in that area. The Virginia Coaching Academy for those holding E certificates will be 4 hours long and 5 hours for those holding D Licenses. These continuing education courses will keep coaches current and informed and allow for networking amongst the candidates. The cost will be $30 per candidate.

Gordon was asked the progress of sales of the Coaching Education DVD. Some have been sold, others distribute as part of the E course.

STATE CUP GAME FIELD STANDARDS
No proposal was available at this meeting. The topic will be on the agenda and discussed at the next Board meeting.

USSF FOUNDATION 2010 GALA
President Denise Edwards reported that she had received communication from Ed Foster Simeon of the USSF Foundation asking VYSA to attend the Gala on Thursday, March 4, 2010. Some dignitaries, including Desmond Tutu, will attend. The Foundation hopes to fund a field in Southeast DC with proceeds from this event.

A motion was made and seconded to approve the cost of a table of 8 for $15,000 for VYSA. The motion was approved. Denise will speak with those interested in attending.

PRESIDENT’S REPORT
Denise Edwards reported that she and Administrator Julie Caramanica participated in a conference call with Nationwide Insurance regarding the partnership with VYSA. Plans for kicking off this partnership went well and Nationwide representatives plan to attend the Convention.

The Board went into Executive Session.

GOOD OF THE GAME
Denise reported that she contacted each award winner after selections were made by the Board. When Aaron Brunner was selected as the Regional winner she spoke with him again and he was so honored to have been selected. Denise wished both Aaron and Stephanie Myrick, who is also a Regional selection, good luck at the National Workshop in being selected for National awards.

There being no further business, the meeting was adjourned at 8:40 pm.
Prepared by
Julie Caramanica
VYSA Administrator

Next Board Meeting is February 17, 2010, at 7:30 pm at the Sheraton Richmond West.


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