VYSA ANNUAL GENERAL MEETING
June 27, 2009
The Annual General Meeting of the Virginia Youth Soccer Association, Inc. was called to order by President Denise Edwards at the Sheraton Richmond West at 10:40 AM after all members were checked in.
Representatives from each member club or league were asked to sign in. The following members were present: Alexandria Soccer Association, Alleghany Highlands Youth Soccer, Amelia Independent Youth Soccer League, Annandale Boys and Girls Club, Arlington Soccer Association, Ashburn Soccer Club, Blue Ridge Youth Soccer Association, Braddock Road Youth Club, Burke Athletic Club, Chantilly Youth Association, Chesapeake Soccer Club, Chesapeake United Soccer Club, Chesterfield United Soccer Club, Churchland Soccer League, Clarke County Youth Soccer, Colonial Heights Soccer Association, Culpeper Soccer Association, Danville Soccer League, DC Stoddert Soccer League, Fairfax Police Youth Club, Fauquier County Soccer Clubs, FC Richmond, Fredericksburg Area Soccer Association, Great Falls Athletic Association, Gunston Soccer Recreational League, Herndon Youth Soccer, Lee Mt. Vernon Soccer Association, Loudoun Youth Soccer Association, Lynchburg (Central Virginia) United Soccer Club, McLean Youth Soccer, Midlothian Youth Soccer League, Montgomery Soccer Inc., New River United Soccer, Northern Virginia Soccer Club, Old Dominion Soccer Club, Portsmouth Soccer Club, Powhatan Soccer Association, Prince William Soccer Inc., Reston Soccer Association, Richmond Kickers, Richmond Strikers Soccer Club, Soccer on the Hill, Soccer Organization of Charlottesville-Albemarle, Southside Indoor Soccer, Southwestern Youth Association, Springfield/South County Youth Club, Stafford Area Soccer Association, Sterling Youth Soccer Association, Team America FC, Valley AFC, Vienna Youth Soccer, Vinton Sandlot Boosters, Virginia Beach Travel Soccer, Inc. /Neighborhood Youth Soccer League, Virginia Rush, Virginia Soccer Association, Blue Ridge Classic League, National Capital Soccer League, Old Dominion Soccer League, SOCA-Skyline Soccer League, Virginia Club Champions League, Virginia Soccer League, Inc., Washington Area Girls Soccer League. A quorum was established.
A motion was made and seconded to approve the minutes of the June 21, 2008, Annual General Meeting. The motion was approved.
Reports of VYSA Board members were made. President Denise Edwards reported that VYSA had recently settled a lawsuit. As a result, goal safety will be implemented as a requirement of membership. She also reported that Region I has two new programs: the Presidents Cup has been added as a new competition and a new State Academy program is being developed.
Treasurer Jim Bonfils reported that VYSA finances are sound.
Secretary Debi Honaker reported that the new seasonal year’s Online KidSafe and Travel Registration are now posted and ready for use. She also reported that new Player Passes and Player Team Status forms will be used this coming seasonal year.
Bob Maynes, Chairman of the Recreation Committee, reported that he is working with the Soccer Across America program and several local government programs to bring kids at risk into soccer programs.
Bob Maynes also reported as the chair of an ad hoc Coaching Committee resulting from the 2006 VYSA Board retreat. He reported on the achievements of the Technical Department. He highlighted improvements to Coaching Education. A copy of a new DVD developed by VYSA was distributed to each member in attendance. He noted the accomplishments of the ODP.
State Cup and Presidents Cup Chair Anne Thompson spoke. She reported that VYSA State Cup has one of the largest number of entries in its State competition in the Region. She thanked clubs for making quality fields available for the competitions. Information on both competitions for the upcoming seasonal year will be available soon.
President Denise Edwards chaired the elections. The Chair announced the following individuals had been nominated for Travel Commissioner positions on the VYSA Board of Directors: Randy Martin for the position of ODSL Travel Commissioner; Dave Amsler for the position of VCCL Travel Commissioner; and Chris Friant for the position of VSLI Travel Commissioner; and that each had accepted the nomination.
The Chair called for nominations from the floor for the Travel Commissioner positions. There being none, the Chair declared nominations closed. A motion was made and seconded to declare the nominees for ODSL Travel Commissioner, VCCL Travel Commissioner, and VSLI Travel Commissioner elected by acclamation. The motion was approved.
The Chair announced the following individuals had been nominated for Recreational Commissioner positions on the VYSA Board of Directors: Bob Maynes for the position of North Recreational Commissioner; Roger Underhill for the position of Central Recreational Commissioner; and John Singleton for the position of West Recreational Commissioner; and that each had accepted the nomination.
The Chair called for nominations from the floor for the Recreational Commissioner positions. There being none, the Chair declared the nominations closed. A motion was made and seconded to declare the nominees for North Recreational Commissioner, Central Recreational Commissioner, and West Recreational Commissioner elected by acclamation. The motion was approved.
The Chair announced that Debi Honaker had been nominated for Secretary on the VYSA Board of Directors and that she had accepted the nomination.
The Chair called for nominations from the floor for the position of Secretary. There being none, the Chair declared the nominations closed. A motion was made and seconded to declare the nominee for Secretary elected by acclamation. The motion was approved.
The Chair announced that Ray Greenberg and Joe Re had been nominated for the position of Vice President and both had accepted the nominations. The Chair called for nominations from the floor for the position of Vice President. There being no further nominations for position of Vice President, the Chair declared the nominations closed.
Each nominee was given an opportunity to speak.
Voting members were asked to mark the Vice President ballot for the candidate of their choice. The ballots were collected and counted. It was announced that Ray Greenberg had been elected to the position of Vice President.
A motion was made and seconded that the ballots be destroyed. The motion passed.
VYSA Officers for 2009-2010 are as follows:
President - Denise Edwards
Vice President - Ray Greenberg
Secretary - Debi Honaker
Treasurer - Jim Bonfils
VYSA Recreational Commissioners for 2009-2010 are as follows:
North Recreational Commissioner - Bob Maynes
North Recreational Commissioner - Steve Bender
DC Recreational Commissioner - Tom Gross
Central Recreational Commissioner - Roger Underhill
Southeast Recreational Commissioner - Bob Sokolinsky
West Recreational Commissioner - John Singleton
VYSA Travel Commissioners for 2009-2010 are as follows:
NCSL Travel Commissioner - VACANT
VCCL Travel Commissioner - Dave Amsler
BRCL Travel Commissioner - John Singleton
VSLI Travel Commissioner - Chris Friant
WAGS Travel Commissioner - Anne Thompson
ODSL Travel Commissioner - Randy Martin
Vice President Ray Greenberg presented the proposed 2009-2010 VYSA Budget for approval. A motion was made and seconded to approve the proposed budget. He noted the few changes from the prior year’s budget. The motion to approve the 2009-2010 VYSA Budget (Attachment A) was adopted.
A motion was made and seconded to approve a increase of up to $1 fee for the 2010-2011 seasonal year. Treasurer Jim Bonfils spoke on the proposed increase. He noted potential insurance increases, expenditures for field development, general inflation, and the potential hiring of an executive director as possible reasons for the need for an increase. Members asked VYSA to provide information on what they receive for their player registration fees. Members also asked for fee comparisons from other organizations. Some expressed concern about increasing fees to hire an executive director. An amendment to the original motion was made and seconded that the fees may be increased only to fund increases in currently funded expenses. It was noted that the position of Accounting Assistant is not currently occupied and would not be able to be filled if the amendment passed. The amendment and second to the amendment were withdrawn. The motion to approve a fee increase of up to $1 for the 2010-2011 seasonal year passed by a vote of 97,449 to 17,496.
There was discussion regarding IRS requirements for fund-raising and sponsorship. It was suggested the topic be included as a Workshop session. It was suggested that members refer to the American Society of Association Executives web site at www.ASAECenter.org for valuable information to help associations run an organization.
A motion was made and seconded to ratify the actions of the Board for the past year. The motion was approved.
Under Good of the Game, Debi Honaker spoke of Peace One Day. Peace One Day was started in 1999 and adopted by the UN to be a day of global cease-fire and nonviolence and a focus on education and football (soccer), with a fixed date of September 21, . The idea is to have everyone participate in soccer games on or near that date in honor of peace around the world. The membership was asked to promote Peace One Day during September Youth Soccer Month.
There being no further business, a motion was made and seconded to adjourn the meeting. The motion passed. The meeting was adjourned at 12:55 pm.
Prepared by
Julie Caramanica
VYSA Administrator
