June 18, 2005

The Annual General Meeting of the Virginia Youth Soccer Association, Inc. was called to order by President Denise Edwards at the Richmond Marriott at 10:05 AM.

Representatives from each member club or league were asked to sign in. The following members were present: Chesapeake Soccer Club, Churchland Soccer League, Colonial Heights Soccer Association, DC Stoddert Soccer League, Fauquier County Soccer Clubs, Fredericksburg Hotspur TOPSoccer, Lee-Mt. Vernon Soccer Association, Loudoun Youth Soccer Association, McLean Youth Soccer, Midlothian Youth Soccer League, Stafford Recreational Soccer League, Sterling Youth Soccer, Virginia Beach Soccer Club dba Virginia Rush, Virginia Soccer Association, Blue Ridge Classic League, Hampton Roads Girls Soccer Association, National Capital Soccer League, Old Dominion Soccer League, Virginia Soccer League Inc.(formerly Southeastern Virginia Youth Soccer Association), Virginia Club Champions League, Washington Area Girls Soccer League. A quorum was established.

Treasurer Jim Bonfils reported that improvements have been made to the budgeting process. He noted the current revenue exceeds expenses, but many expenses are still to come for the remainder of the year. He expects a slight surplus this year.

TOPSoccer Chair Dave Williams spoke to the membership about the TOPSoccer program for players with disabilities. He reported he has commitments from many clubs to start new programs. He encouraged clubs to keep fees for these players at a minimum as their families already carry enormous financial burden.

State Administrator Julie Caramanica reminded attendees that the next VYSA workshop is scheduled for February 3 and 4, 2006 at the Richmond Centre. She asked members to report to their clubs about the Workshop, Nominations for Awards, VYSA license plates and the Kohl’s American Cup. Information about each is posted on the web site.

President Denise Edwards explained the proposed fee increase for travel players to cover the expense of a new on line travel registration program. A motion was made and seconded to increase the fee for travel players to $12.50 per player. The proposal was made after a recommendation by the VYSA travel leagues at a meeting of all travel Presidents. The recommendation was approved by the Finance Committee and the Board of Directors. The motion was approved.

President Denise Edwards presented the proposed 2005-2006 VYSA Budget for approval. The proposed budget that included a memo outlining differences from the prior years budget was mailed to the membership in May. A motion was made and seconded to adopt the budget as presented. A motion was made and seconded to amend the budget so that fees for Coaching Education course fees would remain the same as fees for 2004-2005. The motion to amend failed after a roll call vote. The 2005-2006 VYSA Budget was approved as originally presented (Attachment A).

President Denise Edwards presented the proposed amendment to the By-Laws that was timely submitted for approval. A motion was made and seconded to approve the amendment to eliminate the position of Registrar. It was noted that registration policy oversight will be the responsibility of the Secretary and that administration will be handled in the State Office. The motion was approved.

Officers - Vice President, Secretary
Recreation Commissioners - North, Central, West
Travel Commissioners - Girls South, Boys North, Boys Southeast

The Chair clarified the voting process. She explained that those representing all member clubs and leagues are eligible to vote for the statewide positions of Vice President and Secretary. The Recreation and Travel Commissioners represent certain areas of the State, and only those representing members from the particular area are eligible to vote for those positions.

The Chair announced that the nominating committee presented Ray Greenberg for the position of Vice President and that Ray had accepted the nomination. The Chair called for nominations from the floor. There being no further nominations for Vice President, the Chair declared the nominations closed. A motion was made and seconded to declare Ray Greenberg elected to the position of Vice President by acclamation. The motion passed.

The Chair announced that Roger Underhill had been nominated for the position of Secretary and that Roger had accepted the nomination. The Chair called for nominations from the floor for the position of Secretary. There being no further nominations for position of Secretary, the Chair declared the nominations closed. A motion was made and seconded to declare Roger Underhill elected to the position of Secretary by acclamation. The motion passed.

The Chair announced that Bob Maynes had been nominated for the position of North Recreation Commissioner and that Bob had accepted the nomination. The Chair called for nominations from the floor for the position of North Recreation Commissioner. There being no further nominations for position of North Recreation Commissioner, the Chair declared the nominations closed. A motion was made and seconded to declare Bob Maynes elected to the position of North Recreation Commissioner by acclamation. The motion passed.

The Chair announced that the nominating committee presented Ron Bedwell for the position of Central Recreation Commissioner and that Ron had accepted the nomination. The Chair called for nominations from the floor for the position of Central Recreation Commissioner. There being no further nominations for position of Central Recreation Commissioner, the Chair declared the nominations closed. A motion was made and seconded to declare Ron Bedwell elected to the position of Central Recreation Commissioner by acclamation. The motion passed.

The Chair announced that the nominating committee presented John Singleton for the position of West Recreation Commissioner. The Chair called for nominations from the floor for the position of West Recreation Commissioner. There being no further nominations for position of West Recreation Commissioner, the Chair declared the nominations closed. No West Recreation clubs were in attendence, therefore the position of West Recreational Commissioner will be filled by appointment from the Board.

The Chair announced that the nominating committee presented Jane Orem for the position of Girls South Travel Commissioner. The Chair called for nominations from the floor for the position of Girls South Travel Commissioner. There being no further nominations for position of Girls South Travel Commissioner, the Chair declared the nominations closed. A motion was made and seconded to declare Jane Orem elected to the position of Girls South Travel Commissioner by acclamation. The motion passed.

The Chair announced that the nominating committee presented Debi Honaker for the position of Boys North Travel Commissioner. The Chair called for nominations from the floor for the position of Boys North Travel Commissioner. There being no further nominations for position of Boys North Travel Commissioner, the Chair declared the nominations closed. A motion was made and seconded to declare Debi Honaker elected to the position of Boys North Travel Commissioner by acclamation. The motion passed.

The Chair announced that the nominating committee presented Tom Halstead for the position of Boys Southeast Travel Commissioner. The Chair called for nominations from the floor for the position of Boys Southeast Travel Commissioner. There being no further nominations for position of Boys Southeast Travel Commissioner, the Chair declared the nominations closed. A motion was made and seconded to declare Tom Halstead elected to the position of Boys Southeast Travel Commissioner by acclamation. The motion passed.

VYSA Officers for 2005-2006 are as follows:
President - Denise Edwards
Vice President - Ray Greenberg
Secretary - Roger Underhill
Treasurer - Jim Bonfils

VYSA Recreational Commissioners for 2005-2006 are as follows:
North Recreational Commissioner - Bob Maynes
North Recreational Commissioner - Bill Golden
DC Recreational Commissioner - Tom Gross
Central Recreational Commissioner - Ron Bedwell
Southeast Recreational Commissioner - Ken Halloway
West Recreational Commissioner - John Singleton

VYSA Travel Commissioners for 2005-2006 are as follows:
Boys North Travel Commissioner - Debi Honaker
Boys Central Travel Commissioner - Vacant
Boys West Travel Commissioner - John Singleton
Boys Southeast Travel Commissioner - Tom Halstead
Girls North Travel Commissioner - Anne Thompson
Girls South Travel Commissioner - Jane Orem

A motion was made and seconded to approve the minutes of the June 26, 2005 Annual General Meeting. The motion was approved.

A motion was made and seconded to approve the actions of the Board for the past year. The motion was approved.

President Denise Edwards noted for the good of the game that the new travel registration system will also include a directory. The Risk Management application is on line now. All Board members, administrators, coaches, assistant coaches, managers and volunteers must fill out the Risk Management application. Denise reported two other applications will be ready for testing the following week. All Leagues and Clubs will enter the information for their organization before their travel teams can be entered into the system. Notification will go out when each segment is on line.

There being no further business, a motion was made and seconded to adjourn the meeting. The motion passed. The meeting was adjourned at 11:46 am.

Prepared by
Julie Caramanica
VYSA Administrator